Welcome To N. S. G. SAHAKARI AVAS SAMITI LIMTED

NSG SAHKARI AVAS SAMITI LIMITED, GHAZIABAD
(Regn. No. 2213/1996)
GREATER NOIDA (REGISTRATION NO. 2213/1996 )

MINUTES OF THE ANNUAL GENERAL BODY MEETING HELD ON 14 MARCH 2004
AT GREATER NOIDA

The Seventh General Body Meeting of the NSG Sahkari Avas Samiti Limited, Ghaziabad (Gautam Budh Nagar) was held on 14 March 2004 from 1030 hours onwards at the Blakat enclave(Society Site), Plot No.2, Pocket-6, Builder's Area, Greater Noida, Gautam Budh Nagar. Arrangments were made to provide necessary transport to the members of the Society to enable them to attend the AGM. A large number of the members including their families attended the meeting. The meeting concluded at about 1430 hours followed by lunch.

Before the AGM 2004, a Notice was issued to the members of the Society, where-in the agenda for the AGM was circulated to them.

The AGM 2004 started with the President's address given by Shri S B Deol, IPS. In his address, the President stressed that the first and foremost responsibility of the Society is to ensure the welfare of those members who really wish to reside in the complex with their families. To ensure that the property agents or property agent disguised as building contractors, do not indulge in offering to buy the NSG plots. the President advised the matter to be examined by Shri H.G. Garg, Vice President and Shri S N Kaul from legal aspect as to whether the Society itself can re-purchase the plots against payment and to built up some plots which may be allotted to the NSG or Ex NSG Officers. It was informed by the President that with the great difficulty, the Society could succeed in getting extension of the building period for individual plots up to 08 November 2004. Though the Society is hopeful to get further extension of time, for which the matter has been taken up with Greater Noida Authority, it is advisable that the members get the construction completed within the stipulated period envisaged by the Greater Noida i.e. 08.11.2004. The stipulated period envisaged by the Greater Noida i.e. 08.11.2004. The President in his address also touched other points relating to the society's interest. The points taken up by the President in his opening address were discussed at length in the AGM 2004 and the views of the members were given due consideration. After due deliberation, the following decisions were taken:-

3.1	There are three members who have not paid the requisite amount for maintenance i.e. Rs. 10,000/-each for 3 years. It was decided unanimously that a final notice will be sent to them to deposit the amount with the required interest. In the proposed notice it will be made clear to them that failure to deposit the amount for maintenance latest by 30/06/2004 will entail cancellation of their plots and such other action as available under the rules and regulations of Greater Noida Authority.
3.2	The matter regarding construction of Shopping Complex, Nursery School and Milk Booth would require to be examined at length. Since under the scheme of Greater Noida Authority, these are to be constructed and completed as per the lease Deed, within the time frame, the applicaton will be made to the Greater Noida to give extension of time so that society need not to have face the consequences of penal interest etc.
3.3	Each builder who have been entrusted with the construction work of houses by the members shall deposit an amount fo Rs.5,000/-towards damage of Society's property or his neighbour's plot. In case there is no damage the amount would be refunded.
3.4	Shri Haider has been appointed as Junior Engineer by the Society. There are reports that the contractors are defying his authority and they misbehaving with staff of the Society. It is a matter of grave concern. It was decided that the contractors will be advised that they are liable for strict action including black-listing for unbecoming conduct which is detrimental to the interest of the society.
3.5	The Security of NSG SAS Complex is of paramount importance. Due to the increased activities in the Complex, we need to ensure that not only the existing security arrangments are strengthened but the quality of Security is of high order. It was decided that Brig. Dutta will examine the aspect of existing security set up for the NSG SAS Complex nd will suggest on priority as to what changes need to be made in the existing security arrangements so that there are no security related problems in our complex.
3.6	It was felt that there is only one toilet attached to the society office, which is inadequate keeping in view the activities in the complex. It was decided to have a temporary toilet constructed to ensure cleanliness of the area. This be done on priority.
3.7	There is a definite need to set up our society office independently at the site. Shri Harminder Raj Singh, IAS, President of Green Wood Society has graciously agreed to share their knowledge with the NSG Society in this regard. It was decided that within a period of one month, a "Web Site" for NSG society shall also be made functional, so that members can be up-dated and can post queries by E-mail, if needed.
3.8	The Society had collected Rs.35 lakhs approximately from members towards maintenance for a period of three years. So far, only Rs. 11 Lakhs has been spent out of the maintenance reserve. In future, we may have to incur expenses towards additional security coverage to the complex, payment towards plumber, electrician and other such activities. It was felt that all out efforts need to be made to ensure that the travelling expenses incurred for the society work in consciously curtailed in the interest of society.
3.9	Due to change in the FAR and based on our request to approve revised site plan by the Greater Noida Authority, certain electrical poles require to be moved a few meters left or right. In addition, we need to re-allocate certain ramps due to the gate shifting from one side of the plot to the other. It was decided that the extra expenditure involved due to this consequential changes will be borne by the society.
3.10	There need to some stop gap arrangement for transport for society work. After taking into consideration the views fo members, it was felt that for the time being a "Second Hand two wheeler scooter" may be purchased to meet out the essential requirement. Thereafter, in case we need to improve the working arrangements, a further decision may be taken.
3.11	It was agreed that at the time of completion of construction, every member will ensure that at least two or three trees are grown by him on his plot. The Society shall determine the set back of each plot and undertake to plant and maintain these trees so as to capitalize on the time it will take them to grow. It was decided that the plants which had not taken root in the complex should be replaced during the monsoons.

The decisions taken during April 2002 to March 2004 were read over in the meeting to accord approval on decision taken by the Managing committee as well as the administrative committee during the period from April 2002 to March 2004. The members in the AGM unanimously approved the decisions taken by the managing committee as well as the administrative committee during the period under reference.

The expenditure incurred by the society for the year 2001-2002, 2002-2003 and 2003-2004(April 2003 to Feb 2004) were read out in the AGM. It was decided that expenditure towards the miscellaneous expenses should be reduced to a reasonable extent. Henceforth, as far as the details fo miscellaneous expenditure is concerned, it will be given item wise so that the members are in picture about the expenditure actually incurred the society to judge its resonableness.

Shri J.B. Gupta, Treasurer of the NSG SAS gave details of financial state of the society. The details of the deposits held with the Society as on 29/2/2004, expenditure of NSG SAS for the years 2001-2002,2003-2004, from April 2003 to Feb 2004 were given separately to the members attending during the AGM. It was also informed by Shri Gupta, that the accounts of the society for the financial year ending 31.3.2002 have been audited by Shri Kamlesh Kumar Srivastava, Sr. Auditor, UP Sahkari Society, Ghaziabad and our accounts have found correct. Necessary certificates for having conducted the audit and having found no financial irregularity have been given by the auditor concerned and are on record.